Job Title : Apprentice Business Administrator
Employer : Energy Developments (UK) Ltd
Location : Milton Keynes, Buckinghamshire, MK9 1JL
Position Type : Apprenticeship
Apprenticeship Framework and Level : Business and Professional Administration - Advanced Level Apprenticeship
Sector : Admin/ Office / HR
Vacancy Reference - : VAC-11123
Vacancy Short Description : As a Business Admin Apprentice for us you will be responsible for providing support and services to the UK office, Senior Management Team and UK business working alongside the wider EDL group to ensure that best practice is followed.
Qualifications Required : To be considered for this apprenticeship you must hold or be predicted A*-C / 4-9 in Maths and English or have a Level 2 equivalent
Vacancy Full Description : As a Business Admin Apprentice for us you will be responsible for providing support and services to the UK office, Senior Management Team and UK business working alongside the wider EDL group to ensure that best practice is followed.
• Provision of Executive Support to the UK Senior Management Team for day to day requirements, including:
o Diary management;
o Travel arrangements;
o Document control and management.
• Office manager functions and initial point of contact including:
o Business communication;
o Answering phones;
o Office supplies/stationary;
o Mail and courier responsibilities;
o Meeting co-ordination;
o Organisation event planning including venue, etc;
o Telephones (mobile and fixed), photocopiers and printing;
o Liaison with landlord and external office manager.
• Supporting the Commercial Finance Team including:
o Providing cover for purchasing administration related activities and centralised stock functions;
o Co-ordination and communications with centralised functions;
o assisting with administrative UK IT requirements;
o Expenses and credit card collation and preparation for accounts processing;
o Annual Tax Form P11d preparation and submission under supervision of Director of Finance and Commercial
• Supporting the Environmental Compliance Manager with co-ordination and documentation including:
o daily/weekly data submission of monitoring results;
o collation of data for monthly environmental submissions to Site Operators;
o assisting with collation of data site Annual Environmental Reports;
o emissions testing and reporting co-ordination and documentation.
• Supporting OH&S Manager on documentation and reporting including:
o Administration of forms and records;
o Administration and support for regular reporting;
o PPE database management
o Training co-ordination and management of records
• Documentation co-ordinator including all standard forms and templates, policies and SharePoint maintenance and version control.
• Supporting HR function as reasonably required through administration, assisting in recruitment processes, and note taking when required.
• Other ad hoc duties as reasonably requested.
• Present in organisations events when required.
Key Performance Measures:
• Reporting documentation to be prepared and where required delivered in line with targets.
• Timely, accurate, reliable and self-reviewed deliverables.
• Application of Company Policies and Procedures
Develop and maintain strong working relationships with:
• Corporate UK team
• Operations team
• Brisbane and US based functions as necessary
Number of Positions Available : 1
Working Week : Monday to Friday 08:30am to 17:00pm - 40 hours pwk
Salary : £180.00 Per Week
Application Deadline Date : 31/07/2017
Possible Start Date : 01/08/2017
Personal Qualities : Willingness to learn, very driven, confident in own abilities/ability to learn, caring - wanting to do a good job, ability to work with others in a small team, positive personality.
Skills Required : Professionalism, attention to detail, efficiency and ability to work under pressure. Knowledge of standard Microsoft package i.e. Outlook, Word, Excel and PowerPoint. Good Team player with the ability to work within a small team. Ability to communicate easily and effectively with management/employees. Ability to work towards timely deadlines to the highest standard.
Future Prospects : To gain a high standard and knowledge of an office environment, crossing over with all areas of the supporting business within the UK. Progress towards the next step in their own career by giving them an understanding of areas they may want to go into - i.e. Commercial, Finance, HR, etc.
Training to be Provided : You will gain the following qualifications:
Business & Administration City & Guilds Level 3 Diploma
Employment Rights and Responsibilities
Functional Skills in English and Maths
Functional Skills in ICT
Personal, Learning and Thinking Skills
Other Information : Candidates must attend an initial interview with a member of the Bedford College Apprenticeship Recruitment Team if they meet the initial criteria as part of the recruitment process.
Things to consider : Fast pace working environment so must be able to adapt to different situations and high workloads.
Our main sites are based in the Essex area so they will need to be flexible to attend these sites when required - transport can be arranged for this. There is a time difference working with AUS and US so therefore may be delay in communications when working Globally.
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